What Is Scanned Copy

Juliet D'cruz

What Is Scanned Copy?

Are you curious to know what is scanned copy? You have come to the right place as I am going to tell you everything about scanned copy in a very simple explanation. Without further discussion let’s begin to know what is scanned copy?

In the ever-evolving digital era, technology has revolutionized the way we handle information and documents. One essential aspect of this transformation is the concept of a “Scanned Copy.” A scanned copy is a digital reproduction of a physical document, such as a paper, photograph, or any printed material. In this blog, we will explore the significance of scanned copies, how they are created, their applications, and the benefits they offer in today’s digital world.

What Is Scanned Copy?

A scanned copy is a digital image of a physical document or image, obtained using a device called a scanner. Scanners utilize optical technology to capture the content of a document or image, converting it into a digital format. The resulting digital file is an exact replica of the original, capturing both text and graphics.

How Scanned Copies Are Created:

To create a scanned copy, the physical document is placed on the scanner’s glass surface or fed through an automatic document feeder. The scanner’s optical sensor then moves across the document, capturing the information through a process called optical character recognition (OCR) or image scanning. OCR converts printed text into editable and searchable text, while image scanning captures photographs, graphics, and handwritten content as visual representations.

Applications Of Scanned Copies:

  1. Digital Archiving: Scanned copies allow organizations and individuals to preserve and store important physical documents digitally, reducing the need for physical storage space and the risk of document deterioration.
  2. Paperless Offices: Scanned copies are a crucial component of the transition towards paperless offices. By digitizing documents, businesses can streamline document management, retrieval, and sharing processes.
  3. Email Attachments: Scanned copies are often used as email attachments, allowing users to send important documents quickly and securely over digital channels.
  4. Legal and Official Purposes: Scanned copies are recognized as valid proofs and documents in various legal and official contexts, making them essential for formal documentation.

Benefits Of Scanned Copies:

  1. Easy Accessibility: Digitized documents are easily accessible on computers and digital devices, enabling quick retrieval and sharing.
  2. Space Saving: Scanned copies eliminate the need for physical storage, saving space and reducing clutter.
  3. Enhanced Searchability: With OCR technology, scanned copies become searchable, making it easier to locate specific information within documents.
  4. Document Preservation: Scanned copies protect documents from wear and tear, ensuring their longevity in digital formats.
  5. Eco-Friendly: By promoting paperless practices, scanned copies contribute to environmental conservation and reduce paper waste.


The concept of scanned copies has revolutionized the way we interact with physical documents in the digital age. By converting printed material and images into digital formats, scanned copies offer enhanced accessibility, ease of sharing, and document preservation. As technology continues to advance, the importance of scanned copies will only grow, offering valuable solutions to document management, information retrieval, and environmental sustainability. Embracing scanned copies as a standard practice allows us to navigate the digital realm efficiently and responsibly while preserving the valuable content of physical documents for generations to come.


How Do I Make A Scanned Copy?

Scan a document

  1. Open the Google Drive app .
  2. In the bottom right, tap Add .
  3. Tap Scan .
  4. Take a photo of the document you’d like to scan. Adjust scan area: Tap Crop.
  5. Create your own title or select a suggested title. Suggested titles are only available in the United States.
  6. To save the finished document, tap Save .

Is A Scanned Copy The Same As A Photocopy?

If the machine is a photocopier, it simply prints the digital image onto one or more blank sheets of paper. If the machine is a scanner, it stores a digital copy of the image and transmits it to a computer (via email or network), or stores it on a USB or memory card.

Is Scanned Copy Same As Pdf?

No, they are not. PDF documents can be created in a variety of ways. The two main methods you will commonly come across are PDFs created by an electronic source and PDFs created by scanning in paper documents. This results in a “native” PDF and a scanned PDF, respectively.

Does Scanned Copy Mean Picture?

All related (37) A scanned copy is a digital image of a physical document that has been created by a scanner. A digitally clicked photo o. Yes, the clicked photograph can be used, provided it looks like a scanned one, ie. proper contrast, brightness, as it would have looked before printing on the screen.

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